Resignation Letter Template and Generator

A resignation letter does not need to explain why you are leaving. Keep it short and factual. It should include:

• A clear statement that you are resigning, and from which position.
• Your notice period and your last working day.
• A brief thank you, if you can write one sincerely.
• An offer to help with the handover.
• The date, and your name (and signature if you print it).

The UK conciliation service Acas suggests the same core points in its resignation letter template, including the line "Since my notice period is [X weeks/months], I believe my last day will be [date]. Please let me know if that is incorrect." Asking your employer to confirm the date avoids confusion later. Acas also advises: "To avoid confusion, it's helpful to put any other agreement reached in writing, for example in a letter or email."

The answer depends on where you work and what your contract says. Two common cases:

• United States: SHRM notes that most states follow employment at will, where "either the business or the worker can terminate the employment relationship at any time", and that "Two weeks is the standard notice period." In most states two weeks is a custom, not a legal rule, so check your contract. For a two-week letter, use the two weeks notice letter tool.
• United Kingdom: according to Acas, if you have worked for at least one month you "must give a minimum of 1 weeks' notice", and your contract, written statement or staff policy "might say an employee needs to give more notice than the statutory minimum". Many UK contracts set one month or more.

Elsewhere, rules differ by country, contract and collective agreement. GOV.UK puts the general advice simply: check your employment contract to find out your employer's policy on handing in notice. This page is general guidance, not legal advice.

If you want a short resignation letter, choose the concise tone. It keeps only what your employer needs: your position, your last day, your notice period, the handover and a thank you, in three sentences. A simple letter is perfectly professional; your employer needs the facts, not a story.

Leaving for personal reasons? You do not have to give details. "For personal reasons" is enough, or you can leave the reason out completely, as all three templates do. If you want to explain, do it in a conversation with your manager rather than in the letter that goes into your file.

Tell your manager in person or on a call first if you can, then send the letter the same day so there is a written record. If you email it, use a clear subject line such as "Resignation - Jordan Lee"; the tool shows a ready subject line under the preview. Keep the PDF and the sent email for your own records.

Acas adds a warning worth repeating: "Do not use this template if you believe you have no choice but to resign." If you are being pushed out, get advice before you resign.

Here is the formal resignation letter with the sample details. It gives a one-month notice period, names the last day, thanks the employer for something specific and offers a handover, all in under 150 words.